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The exact keyboard shortcut and menu wording may vary slightly between Nextedy RISKSHEET versions. Confirm the placement in your installed version of Risksheet before training end users.

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When to Use Find and Replace

Use Find and Replace when you need to:
  • Rename a recurring term across many risk items (for example, change “subsystem A” to “powertrain module” after a re-scoping decision).
  • Correct a misspelled component, function, or hazard label that appears in dozens of rows.
  • Update a standard reference (for example, a clause number in ISO 26262 citations) without re-typing each cell.
  • Normalize free-text values prior to an export to Excel or PDF.
For structured changes — severity, occurrence, detection ratings, or enum values — use the column’s enum picker instead. Find and Replace targets editable text fields (titles, descriptions, free-text custom fields).

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Open the Find and Replace Dialog

  1. Open the LiveDoc that contains your risksheet.
  2. Click any cell in the grid to give the risksheet focus.
  3. Press ++ctrl+f++ on Windows or ++cmd+f++ on macOS to open Find.
  4. To switch into replace mode, press ++ctrl+h++ (Windows) or ++cmd+h++ (macOS), or click the Replace toggle inside the find bar.
The find bar opens above the grid. Two text fields appear: Find and Replace with. Navigation controls let you step through matches, and action buttons let you replace one match or all matches.
If the find bar does not open, click directly inside a cell first. Find and Replace is scoped to the risksheet grid, so the grid must have keyboard focus before the shortcut is captured.

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How the Search Scope Works

diagram
Find and Replace operates over the currently visible rows and columns:
  • Rows hidden by a Polarion filter are not searched.
  • Columns hidden by the current saved view are not searched.
  • Read-only columns (server-rendered, calculated, upstream display) are searched for matches but cannot be replaced.
If you need to apply a change globally, switch to a saved view that includes all columns — for example, a “Full Analysis” view with columnIds: ["@all"] — before opening the find bar.

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Replace a Single Occurrence

  1. Press ++ctrl+f++ (or ++cmd+f++ on macOS) and type the text you want to locate.
  2. Click the next-match arrow or press ++enter++ to step through highlighted matches.
  3. Switch to replace mode and type the replacement text into Replace with.
  4. With the match selected, click Replace to apply the change to that single cell.
  5. The cell turns into edit mode briefly, the value updates, and Risksheet saves the change to Polarion.
Calculated columns, upstream traceability columns, and any cell locked by a cellDecorator adding to info.item.systemReadOnlyFields cannot be replaced. The find bar will skip them silently when you click Replace. Inspect the column’s readOnly setting in the sheet configuration if a match is being ignored.

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Replace All Occurrences

  1. Open Find and Replace and type both the search term and replacement.
  2. Decide whether to constrain the change first — typically by switching to a saved view such as Identify Failure Modes so you only edit the relevant column subset.
  3. Click Replace All.
  4. Risksheet iterates over every editable match and updates each cell.
  5. A status message at the bottom of the find bar reports the number of replacements made.
Replace All will change every editable match across all visible rows and columns. If your search term appears in unrelated columns (for example, the word “control” appearing both in a “Control Measure” column and a “Process Control” column), narrow the scope by hiding columns through a saved view before clicking Replace All.

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Use the Search Options

The find bar exposes search modifiers. Toggle them to make your search more precise:
Combine Whole word with Match case when renaming short codes (for example, function identifiers like F12). This avoids accidental replacements inside longer strings such as F12B or RF12.

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Practical Workflow: Renaming a Component

A common scenario in FMEA is renaming a component after a design review.
  1. Switch to a view that exposes both the Item and Failure Mode columns — for instance, your default view or a dedicated Identify Failure Modes view.
  2. Apply a Polarion filter to limit the rows to the affected subsystem (this keeps the change auditable in the Polarion history).
  3. Open Find and Replace.
  4. Type the old component name into Find and the new name into Replace with.
  5. Enable Whole word to avoid partial matches inside longer phrases.
  6. Step through each match once with Find Next to confirm context.
  7. Click Replace All when the matches look correct.
  8. Save the document. Each replaced value is written back to the underlying Polarion work item and appears in that work item’s history with the standard Polarion change-tracking metadata.
Risksheet does not store data separately — it visualizes and edits Polarion work item fields directly. Find and Replace changes are written through Polarion’s standard work item API, so they are subject to Polarion authorization, appear in work item history, and participate in document branching the same way manual edits do.

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Undoing a Replacement

If a Replace All produces an unwanted result, you can revert it.
  • Press ++ctrl+z++ (Windows) or ++cmd+z++ (macOS) immediately to undo the most recent batch.
  • If you have already saved or navigated away, restore the previous values from Polarion’s work item history on each affected row.
See Use Undo and Redo for the full undo and redo behavior in Risksheet.

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Common Pitfalls

Find and Replace only edits work item fields rendered inside the risksheet grid. Surrounding LiveDoc paragraphs, headings, and the top panel template are not searched. Use Polarion’s document-level search (browser ++ctrl+f++ outside the grid) for those.
Configuration values such as cellDecorators, bindings, or refreshOnSave live in the sheet configuration (risksheet.json) — not in grid cells. Open the sheet configuration through Menu > Configuration > Edit Risksheet Configuration to change them. Do not try to replace property names through the grid’s find bar.
Before a large Replace All, create a temporary saved view that hides every column except the one you want to edit. Run the replacement, verify the result, then switch back to your normal working view. See Create Saved Views.

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Verification

You should now see:
  • The find bar opens above the risksheet grid when you press ++ctrl+f++.
  • Matches are highlighted as you type, and the count of matches updates live.
  • A single Replace updates one cell and moves the cursor to the next match.
  • Replace All updates every editable, visible match and reports the count of replacements.
  • Each replaced value appears in the affected Polarion work item’s history.

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See Also

Last modified on July 10, 2026