Choose License Tier

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License Tier Overview

1

Count Your Server Users

Navigate to Administration > Nextedy Risksheet > License to see your current server user count. The License page reports the current count next to the licensed namedUsers limit — for example: “The Nextedy Risksheet license is set up for 30 server users. There are 7 users who have the ‘users’ role in your Polarion.”

Risksheet counts a server user as any Polarion user who holds the users role. Users without the users role are not counted. The License page (Administration > Nextedy Risksheet > License) shows the current count of these users against the licensed namedUsers limit, so you can confirm at a glance whether you are within your tier.

2

Identify Your Active Users

Active Users are the team members who need to perform any of the following actions:

• Create new risk items or mitigation tasks
• Edit severity, occurrence, and detection ratings
• Add or modify upstream and downstream links
• Change work item field values through the grid
• Export risk data to Excel or PDF
• Participate in review workflows as editors

Users who only need to view risk data do not require Active User status. They receive automatic read-only Connect access.Make a list of users by role who need edit access:

Role	Typical Need	Active User?
Safety Engineer	Create and assess risks	Yes
Quality Manager	Edit ratings and review	Yes
Risk Analyst	Full analysis capability	Yes
FMEA Moderator	Manage risk sessions	Yes
Project Manager	View status and reports	No (read-only sufficient)
External Auditor	Review only	No (read-only sufficient)
Stakeholder	View dashboards	No (read-only sufficient)

3

Evaluate Powersheet Integration

If your organization also uses or plans to use Powersheet, consider how the licensing tiers interact:

• Risksheet and Powersheet are licensed independently
• When Powersheet has a valid production license, Risksheet automatically unlocks additional features
• Evaluation or trial Powersheet licenses do not enable enhanced features
• Starting with version 25.11.0, users must be added to both the nextedy_risksheet_users and nextedy_powersheet_users groups when Powersheet is installed

Risksheet detects Powersheet license status automatically. When a valid Powersheet production license is present, enhanced features become available without manual configuration. License changes (activation, expiration, or upgrade from evaluation to production) are detected dynamically.

4

Select and Apply Your License

Once you have determined the appropriate tier:

1. Contact Nextedy sales or your authorized reseller with your tier selection
2. Provide your Polarion server details and server user count
3. Receive your license file
4. Navigate to Administration > Nextedy Risksheet > License
5. Upload or apply the license file according to the instructions on the license page

5

Configure the Active Users Group

After applying the license, create and populate the Active Users group:

1. Navigate to Administration > User Management > Groups
2. Create a group named exactly nextedy_risksheet_users
3. Add the Polarion user IDs of all users who should have edit access
4. If Powersheet is installed (version 25.11.0+), also create nextedy_powersheet_users and add the same users
5. Restart Polarion services to ensure the license recognizes the group

// Example group membership (configured in Polarion, not risksheet.json)
// Group: nextedy_risksheet_users
// Members:
//   - safety_engineer_1
//   - quality_manager
//   - risk_analyst_1
//   - risk_analyst_2
//   - fmea_moderator

After creating or modifying the nextedy_risksheet_users group, a Polarion service restart may be required for the license system to recognize the named users. Simply visiting the license page may not trigger an update of the user count.

6

Verify License Status

After restarting Polarion, navigate to Administration > Nextedy Risksheet > License and verify:

Field	Expected Value
License Status	Active
License Type	Your selected tier (Named 20, Named 50, or Unlimited)
Server Users	Polarion users holding the users role (as shown on the License page)
Configured Named Users	Number of users in nextedy_risksheet_users group
Licensed Capacity	Matches your tier limit

You should now see:

• Named users can edit cells, create items, and save changes
• Non-named users see the Risksheet in read-only mode
• The license page shows the correct user counts
• No “Reviewer License” error messages for named users

If the license page shows 0 named users despite correct group configuration, see License Validation Errors for troubleshooting steps.

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Tier Comparison Summary

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See Also

• Understand License Types — detailed explanation of Named vs. Connect access
• Assign Active Users — step-by-step guide for managing the user group
• Manage User Groups — advanced group management scenarios
• License Validation Errors — troubleshoot license issues
• Installation — initial Risksheet deployment