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License Tier Overview

Risksheet offers tiered licensing based on the number of Active Users — users who can create, edit, and manage risk items. All other registered Polarion server users automatically receive read-only (Connect) access at no additional cost.
TierActive UsersBest For
SMBUp to 20Small teams with fewer than 50 total server users
Standard 20Up to 20Organizations with more than 50 server users
Standard 50Up to 50Medium teams with moderate edit requirements
UnlimitedNo limitLarge organizations with 60+ active editors
The Unlimited license tier becomes cost-effective when your organization has approximately 60-70 or more active users who need edit access. Below that threshold, a Named license tier typically offers better value.

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Step 1: Count Your Server Users

Navigate to Administration > Risksheet > License to see your current server user count. diagram
Risksheet counts all registered users on the Polarion server as server users, not just active Polarion license holders. This includes users with expired licenses, service accounts, and inactive accounts. If you have 200 registered Polarion users but only 50 hold active licenses, Risksheet sees 200 server users. The SMB tier requires staying within 50 total server users.

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Step 2: Identify Your Active Users

Active Users are the team members who need to perform any of the following actions:
  • Create new risk items or mitigation tasks
  • Edit severity, occurrence, and detection ratings
  • Add or modify upstream and downstream links
  • Change work item field values through the grid
  • Export risk data to Excel or PDF
  • Participate in review workflows as editors
Users who only need to view risk data do not require Active User status. They receive automatic read-only Connect access. Make a list of users by role who need edit access:
RoleTypical NeedActive User?
Safety EngineerCreate and assess risksYes
Quality ManagerEdit ratings and reviewYes
Risk AnalystFull analysis capabilityYes
FMEA ModeratorManage risk sessionsYes
Project ManagerView status and reportsNo (read-only sufficient)
External AuditorReview onlyNo (read-only sufficient)
StakeholderView dashboardsNo (read-only sufficient)

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Step 3: Evaluate POWERSHEET Integration

If your organization also uses or plans to use POWERSHEET, consider how the licensing tiers interact:
  • Risksheet and POWERSHEET are licensed independently
  • When POWERSHEET has a valid production license, Risksheet automatically unlocks additional features
  • Evaluation or trial POWERSHEET licenses do not enable enhanced features
  • Starting with version 25.11.0, users must be added to both the nextedy_risksheet_users and nextedy_powersheet_users groups when POWERSHEET is installed
Risksheet detects POWERSHEET license status automatically. When a valid POWERSHEET production license is present, enhanced features become available without manual configuration. License changes (activation, expiration, or upgrade from evaluation to production) are detected dynamically.

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Step 4: Select and Apply Your License

Once you have determined the appropriate tier:
  1. Contact Nextedy sales or your authorized reseller with your tier selection
  2. Provide your Polarion server details and server user count
  3. Receive your license file
  4. Navigate to Administration > Risksheet > License
  5. Upload or apply the license file according to the instructions on the license page

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Step 5: Configure the Active Users Group

After applying the license, create and populate the Active Users group:
  1. Navigate to Administration > User Management > Groups
  2. Create a group named exactly nextedy_risksheet_users
  3. Add the Polarion user IDs of all users who should have edit access
  4. If POWERSHEET is installed (version 25.11.0+), also create nextedy_powersheet_users and add the same users
  5. Restart Polarion services to ensure the license recognizes the group
// Example group membership (configured in Polarion, not risksheet.json)
// Group: nextedy_risksheet_users
// Members:
//   - safety_engineer_1
//   - quality_manager
//   - risk_analyst_1
//   - risk_analyst_2
//   - fmea_moderator
After creating or modifying the nextedy_risksheet_users group, a Polarion service restart may be required for the license system to recognize the named users. Simply visiting the license page may not trigger an update of the user count.

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Step 6: Verify License Status

After restarting Polarion, navigate to Administration > Risksheet > License and verify:
FieldExpected Value
License StatusActive
License TypeYour selected tier (Named 20, Named 50, or Unlimited)
Server UsersTotal registered Polarion users
Configured Named UsersNumber of users in nextedy_risksheet_users group
Licensed CapacityMatches your tier limit
You should now see:
  • Named users can edit cells, create items, and save changes
  • Non-named users see the Risksheet in read-only mode
  • The license page shows the correct user counts
  • No “Reviewer License” error messages for named users
If the license page shows 0 named users despite correct group configuration, see License Validation Errors for troubleshooting steps.

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Tier Comparison Summary

FeatureSMBStandard 20Standard 50Unlimited
Active UsersUp to 20Up to 20Up to 50Unlimited
Server User Limit50NoneNoneNone
Read-Only (Connect) UsersUnlimitedUnlimitedUnlimitedUnlimited
FMEA/HARA/TARA SupportYesYesYesYes
Export (Excel/PDF)YesYesYesYes
Review WorkflowsYesYesYesYes
POWERSHEET Feature UnlockYesYesYesYes
Cross-Project LinkingYesYesYesYes
Feature availability per tier may vary. Contact Nextedy sales for the most current feature comparison by license tier.

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See Also

KB ArticlesSupport TicketsSource Code
  • RisksheetProduct.java
  • risksheet.json