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License Model Overview

Nextedy RISKSHEET uses a server user-based licensing model that differs from Polarion’s licensing: 
Polarion Licensing          RISKSHEET Licensing
─────────────────          ───────────────────
 Named Users                Server Users (all registered)
 Concurrent Users           Active Users (edit access)
 Per-seat licensing         Group-based assignment
Many customers confuse these two concepts:
  • Server Users: All users registered in your Polarion instance (counted automatically)
  • Active Users: Users you assign edit permissions via RISKSHEET groups (manual assignment)
Your RISKSHEET license is based on server user count, not active user count.

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How RISKSHEET Counts Users

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Server Users (License Limit)

Your license tier is determined by the total number of server users in your Polarion instance:
  1. Navigate to Administration > User Management > Users
  2. Count all registered users (active and inactive)
  3. This count determines your license tier requirement
If your server user count stays below 50 users, you qualify for SMB pricing. Exceeding 50 server users requires an enterprise license upgrade.

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Active Users (Edit Access)

Active users are a business decision you make:
  • Determine how many users need to create/edit risk items
  • Assign these users to the nextedy_risksheet_users group
  • All other Polarion users get read-only access (unlimited)
You cannot assign active users until you have a valid production license installed. Evaluation licenses do not support active user assignment.

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Read-Only vs. Edit Access

Access LevelLicense RequiredCapabilitiesUser Count Limit
Read-OnlyNoView risksheets, export dataUnlimited
Edit AccessYesCreate/edit/delete risk itemsBased on license tier
diagram

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POWERSHEET Integration

If you have both RISKSHEET and POWERSHEET installed with production licenses, additional features unlock automatically:
  • Enhanced metadata configuration
  • Unified user group management (nextedy_powersheet_users)
  • License validation across both products
Version 26.1.0 introduced a breaking change: if you have both products with production licenses, you must use the nextedy_powersheet_users group instead of nextedy_risksheet_users. See Manage User Groups.
POWERSHEET evaluation/trial licenses do not enable enhanced features. Only production POWERSHEET licenses trigger feature unlocking.

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License Revalidation

RISKSHEET automatically detects license changes:
  • When you activate a new license
  • When a license expires
  • When you upgrade from evaluation to production
  • When POWERSHEET license status changes
No server restart required - features adjust dynamically.

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Verification

You should now understand: The difference between server users (all registered) and active users (edit-capable) How RISKSHEET licensing differs from Polarion licensing When SMB vs. enterprise pricing applies How read-only and edit access are controlled

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See Also

KB ArticlesSupport TicketsSource Code
  • RisksheetProduct.java