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License Model Overview

Risksheet uses a two-tier licensing model that distinguishes between server users and active users. Understanding this distinction is critical for planning your deployment.
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1

Identify Your Server User Count

Server users include all registered accounts on your Polarion server, regardless of whether those accounts hold a Polarion license.
  1. Navigate to Administration > User Management in Polarion.
  2. Count the total number of registered user accounts.
  3. This number determines your server user tier for Risksheet licensing.
A common pitfall is assuming Risksheet counts only users with active Polarion licenses. Risksheet counts all registered server users, including inactive accounts and users with expired Polarion licenses. If you have 203 registered accounts but only 7 Polarion licenses, your server user count is 203.
2

Understand the Connect License

All Polarion server users who are not assigned as active users automatically receive read-only access through the Connect license. These users can:
  • View Risksheet data and structure
  • Browse risk items and traceability links
  • Export read-only views
They cannot create, edit, or save risk items.
Users without a Risksheet license can still view the sheet in read-only mode. However, they must have read access to the project where the Risksheet template configuration is stored.
3

Understand Active Users

Active users are explicitly assigned by a Polarion administrator through a dedicated user group. Active user assignment is not automatic — you must manually add each user.Active users can:
  • Create and edit risk items
  • Save changes to Risksheets
  • Manage downstream mitigation tasks
  • Use all interactive Risksheet features
See Assign Active Users for the step-by-step assignment process.
4

Understand Powersheet Integration

Risksheet automatically detects if Powersheet is installed with a valid production license. When both products are licensed:
  • Risksheet unlocks additional features automatically
  • License changes are detected dynamically without requiring a server restart
  • Evaluation or trial Powersheet licenses do not enable enhancements
When both Risksheet and Powersheet are installed with production licenses, Risksheet reads user assignments from the nextedy_powersheet_users group instead of nextedy_risksheet_users. See Manage User Groups for migration details.
5

Verify Your License Status

  1. Navigate to Administration > Nextedy Risksheet > License.
  2. Confirm the license type (evaluation, production, or Connect).
  3. Verify the server user count matches your expectation.
  4. Check the named user count shows your assigned active users.
You should now see your license type, server user count, and the number of configured active users displayed on the License page.

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See Also

Last modified on July 10, 2026