Risksheet uses a two-tier licensing model that distinguishes between server users and active users. Understanding this distinction is critical for planning your deployment.
User Type
Access Level
How Counted
Server Users
Read-only (Connect license)
All registered users on the Polarion server
Active Users
Full edit access
Explicitly assigned by administrator via user group
Server users include all registered accounts on your Polarion server, regardless of whether those accounts hold a Polarion license.
Navigate to Administration > User Management in Polarion.
Count the total number of registered user accounts.
This number determines your server user tier for Risksheet licensing.
A common pitfall is assuming Risksheet counts only users with active Polarion licenses. Risksheet counts all registered server users, including inactive accounts and users with expired Polarion licenses. If you have 203 registered accounts but only 7 Polarion licenses, your server user count is 203.
All Polarion server users who are not assigned as active users automatically receive read-only access through the Connect license. These users can:
View Risksheet data and structure
Browse risk items and traceability links
Export read-only views
They cannot create, edit, or save risk items.
Users without a Risksheet license can still view the sheet in read-only mode. However, they must have read access to the project where the Risksheet template configuration is stored.
Active users are explicitly assigned by a Polarion administrator through a dedicated user group. Active user assignment is not automatic — you must manually add each user.Active users can:
Risksheet automatically detects if POWERSHEET is installed with a valid production license. When both products are licensed:
Risksheet unlocks additional features automatically
License changes are detected dynamically without requiring a server restart
Evaluation or trial POWERSHEET licenses do not enable enhancements
When both Risksheet and POWERSHEET are installed with production licenses, Risksheet reads user assignments from the nextedy_powersheet_users group instead of nextedy_risksheet_users. See Manage User Groups for migration details.
