Licensing Model Overview
Three-Tier Usage Model
Risksheet defines three usage levels, each requiring a different combination of Polarion license type and Risksheet permissions. Polarion’s standard permissions and authorization rules always apply on top of these tiers.Connect License for System-Wide Access
Nextedy provides a single Connect license that grants system-wide Risksheet access to all server users without requiring named-user assignment. Connect is intended for environments where every Polarion user needs at least read access to risk analysis content. Editing capability still depends on the user’s Polarion license type per the table above (PRO holders can modify existing rows, REVIEWER holders remain read-only).Key Licensing Concepts
License Types
Named User License
A named user license grants editing access to a specific number of users. The license specifies:- Server user limit — maximum total registered users on the Polarion server
- Named user limit — maximum number of users in the
nextedy_risksheet_usersgroup who can edit
Connect (System-Wide) License
A Connect license grants Risksheet access to all server users on the Polarion server without requiring per-user assignment to thenextedy_risksheet_users group. Each user’s editing capability is determined by their Polarion license type per the three-tier model.
Evaluation / Trial License
Evaluation licenses provide Risksheet functionality for a limited time period. Key characteristics:- Editing access for users during the evaluation period, subject to their Polarion license type
- No named user group configuration required
- Evaluation licenses do not enable Powersheet integration features
Specific evaluation license duration and renewal policies should be confirmed with Nextedy sales or the license management page in your Polarion instance.
Production License
Production licenses are permanent (non-expiring) licenses tied to a server user count. They enable all Risksheet features including Powersheet integration when a valid Powersheet production license is also present.Active User Assignment
User Group Configuration
Active (editing) users are managed through a dedicated Polarion user group:
Users are added to the group by their email addresses. Any server user not in the appropriate group receives read-only access and sees the message:
“You have read-only access only. (Reviewer License)”A user in the
nextedy_risksheet_users group with a Polarion PRO license can still edit existing rows but cannot create new ones — Risksheet enforces this restriction at the row-creation level.
Access Control Matrix
Polarion’s standard authorization rules (project permissions, work item type permissions, workflow status restrictions) apply on top of every row in this table.
Powersheet Integration Licensing
Risksheet automatically detects if Powersheet is installed and checks its license status. The interaction between the two products affects available features:License changes are detected automatically. When a Powersheet license status changes (activated, expired, or upgraded from evaluation to production), Risksheet features adjust accordingly. The configuration manager maintains separate license tracking for Risksheet and Powersheet, tracking server users and configured named users for both products independently.
User Group Alignment After Upgrades
When Powersheet is installed alongside Risksheet (particularly after upgrading to v25.11.0 or later), named users must be present in thenextedy_powersheet_users group for license alignment to work correctly. If only the nextedy_risksheet_users group exists, the license page may show 0 named users.
License Validation Parameters
The license validation system tracks the following metrics:License Page Information
The Risksheet license page (accessible through Administration > Nextedy Risksheet > Setup) displays:- Current license type and expiration date (if applicable)
- Total server user count
- Number of configured named users from the user group
- License validity status
- Risksheet version information
- Powersheet license status (if installed)
Common Licensing Scenarios
Scenario: More Server Users Than Licensed
A Risksheet license for 100 server users is installed on a Polarion server with 150 registered accounts. Result: the license validation fails, and all users receive read-only access regardless of user group membership or Polarion license type. Resolution: Either clean up inactive server user accounts to bring the count below the licensed limit, or upgrade the license to cover the actual server user count.Scenario: PRO User Cannot Create New Rows
A user in thenextedy_risksheet_users group can edit existing risk items but the Add row action is unavailable.
Cause: The user holds a Polarion PRO license. PRO restricts Risksheet editing to existing rows only.
Resolution: Assign the user an ALM, Requirements, or QA Polarion license if row creation is required.
Scenario: Named Users Cannot Edit At All
Seven users are in thenextedy_risksheet_users group but cannot save any changes. The license page shows the correct named user count.
Possible causes:
- The total server user count exceeds the licensed Risksheet limit
- The users hold REVIEWER Polarion licenses (always read-only)
- The document is in a historical revision (forces read-only)
- Polarion project permissions restrict editing for those users
- A Polarion service restart is needed after group changes
Scenario: Post-Upgrade License Shows Zero Named Users
After upgrading Risksheet to v26.1.0 with Powersheet also installed, the license page shows 0 named users despite users being in thenextedy_risksheet_users group.
Resolution: Create a nextedy_powersheet_users group and add all users from nextedy_risksheet_users to it. The license alignment requires both groups when both products are installed.
See Also
- License Validation Errors — troubleshooting license issues
- Installation — initial Risksheet setup
- Polarion Version Compatibility — supported Polarion versions
- Configuration Properties Index — all configuration properties