- Installing the package enables the Admin AI Assistant, the assistant in a product’s configuration editor. It needs no license.
- A valid Nextedy AI license additionally enables the in-sheet assistants: the Risksheet AI Assistant and the Powersheet AI Assistant.
The AI Assistant proposes, you decide. Everything it produces is presented as a suggestion for you to review, adjust, or reject. It does not change work items, sheet data, or configuration on your behalf.
Where to find it
In the configuration editor — the Admin AI Assistant. A sparkle button in the editor toolbar opens a documentation-grounded chat, so an administrator can ask configuration questions without leaving the YAML they are editing. The window is titled after the product you are configuring — ✦ Powersheet AI in Powersheet, ✦ Risksheet AI in Risksheet — and answers are drawn from that product’s documentation, with links to the pages used. In the sheet — the Risksheet AI Assistant and the Powersheet AI Assistant. Configured actions let the assistant propose content against your Polarion data — for example, suggesting work items you can then apply into a Risksheet sheet. Which actions are offered is up to you: they are defined per project, or globally, under Administration → Nextedy AI → AI Assistant Actions.Use the Admin AI Assistant
Powersheet: open the Admin AI Assistant in the configuration editor, ask questions, and attach the file you are editing as context.
How the Admin AI Assistant works
Powersheet: documentation grounding, availability states, and what the Admin AI Assistant can and cannot do.
Use the Admin AI Assistant
Risksheet: open the Admin AI Assistant in the configuration editor, ask questions, and attach the configuration you are editing.
How the Admin AI Assistant works
Risksheet: documentation grounding, availability states, and the browser authentication flow behind it.
What is available when
Before the package is installed you will still see the button. By default the AI Assistant appears in the toolbars even when the Nextedy AI package is not installed. That is deliberate: it tells you what to do to get the full capability — install the package, or contact Nextedy for a license. An administrator can switch it off; see Turning AI features off.
In the sheet, an invalid license denies use rather than degrading it. The entry point stays visible, but using the Risksheet or Powersheet AI Assistant is refused, and the tooltip tells you the license is invalid and to contact your administrator. Administrators find the details on the Polarion license page. This is stricter than most Nextedy features, where an invalid license limits what you can do instead of blocking it.
Licensing
The Risksheet AI Assistant and the Powersheet AI Assistant need a valid Nextedy AI license, separate from the license for the product they appear in. The Admin AI Assistant does not — it works as soon as the package is installed, so every installation can use it, including one whose license has expired. The license is a server-side license, installed once per Polarion server and managed at Administration → Nextedy AI → License. One license covers the in-sheet assistants across every Nextedy product that offers them — there is no separate license per product. It is installed the same way as any other Nextedy license: drag the license file onto the License page, or place it on the server filesystem. See Installing a License for both routes, including Polarion cluster setups. What each assistant needs from an AI provider differs:- The Admin AI Assistant needs nothing. You do not need your own account with an AI provider and you do not supply an API key — it talks to the Nextedy AI service, which Nextedy operates.
- The in-sheet assistants send their requests from your own Polarion server, so that server needs a model endpoint and an API key of your own. Until one is configured, the assistant reports itself unavailable and its entry points stay disabled. See Configure the AI Assistant for the properties and the key-resolution order.
Evaluation
Until a production license is installed, the License page offers an evaluation of the licensed features for 30 days. The upload procedure is identical for evaluation and production licenses. When an evaluation expires, the in-sheet assistants stay visible but their use is refused; the Admin AI Assistant and the rest of the product are unaffected. For current pricing, a quote, or a custom licensing arrangement, contact info@nextedy.com. For a product-level overview of what Nextedy builds with AI, see nextedy.com.Turning AI features off
Three switches are available as Polarion context properties, so an administrator can set each one globally or for a single project:- Turn the in-sheet AI Assistant off in a project, while keeping the package installed.
- Turn the Admin AI Assistant off.
- Turn off the promotion shown when the package is not installed.
Your data
Nothing about your instance is sent by default. The Admin AI Assistant sends your question only, and receives no configuration or work-item data unless you explicitly attach the file you are editing — attachments are opt-in, apply to the questions you ask after attaching them, and can be dismissed at any time. Your content is not used to train shared models. See Security and Privacy for how Nextedy handles product security and customer data generally.Related pages
- Use the Admin AI Assistant — Powersheet: open the Admin AI Assistant in the configuration editor and ask questions
- How the Admin AI Assistant works — Powersheet: grounding, availability, and graceful degradation
- Use the Admin AI Assistant — Risksheet: open the Admin AI Assistant in the configuration editor and ask questions
- Admin AI Assistant — Risksheet: grounding, availability, and the authentication flow
- Installing a License — install and reload a Nextedy license
- Polarion Version Support — which Polarion versions Nextedy supports
- Security and Privacy — how Nextedy handles product security and customer data