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When to Use Rework

Use the Rework action when:
  • A reviewer identifies issues during the In Review phase
  • Post-approval analysis reveals missing risk controls or incorrect scoring
  • A published document needs updates due to design changes, new hazard identification, or corrective actions from post-market surveillance
Rework automatically invalidates all existing electronic signatures and resets all signature verdicts. The document will require complete re-review and re-approval.

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Prerequisites

  • The risk document is in In Review, Approved, or Published status
  • You have permission to trigger workflow actions on the document

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Step 1: Open the Risk Document

  1. Navigate to the Risks space in Polarion.
  2. Open the risk document that requires rework (for example, HARA-ANALYSIS or DFMEA-SUB-001).
  3. Note the current status in the document header.

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Step 2: Trigger the Rework Action

  1. Click the workflow action dropdown on the document toolbar.
  2. Select Rework.
  3. The system automatically:
    • Transitions the document back to Draft status
    • Marks all existing workflow signatures as obsolete (via MarkWorkflowSignaturesAsObsolete)
    • Resets all signature verdicts (via ResetSignaturesVerdict)
diagram

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Step 3: Make Your Changes

With the document back in Draft:
  1. Open the document in risksheet by clicking Edit Risks with Nextedy RISKSHEET in the document header.
  2. Make the required changes:
    • Add or modify risk records / failure modes
    • Update Severity, Occurrence, or Detection scores
    • Add new risk controls or mitigation tasks
    • Correct hazardous situation descriptions or benefit-risk justifications
  3. Save all changes in risksheet.

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Step 4: Re-Submit for Review

After completing your changes:
  1. Follow the standard approval process in Review and Approve a Risk Document.
  2. Select Send for Review to re-initiate the approval cycle.
  3. New default signers are assigned automatically.
  4. Reviewers must provide fresh electronic signatures.

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Key Behaviors

BehaviorDetail
No intermediate stateRework always returns directly to Draft — there is no “revision” or “rework in progress” state
All signatures invalidatedBoth MarkWorkflowSignaturesAsObsolete and ResetSignaturesVerdict execute, ensuring complete re-review
Available from three statesRework can be triggered from In Review, Approved, or Published
Audit trail preservedThe original signatures and their obsolete status remain in the document history for traceability
The approval policy requires at least one signature (atLeastOne policy). After rework, a single project_approver signature is sufficient to re-approve the document. There is no requirement for multiple independent reviewers.