> ## Documentation Index
> Fetch the complete documentation index at: https://learn.nextedy.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Understand License Types

> Identify which Nextedy RISKSHEET license types apply to your deployment and understand how server users, active users, and the Connect license interact.

export const LastReviewed = ({date}) => {
  if (!date) return null;
  const formatted = new Date(`${date}T00:00:00Z`).toLocaleDateString("en-US", {
    year: "numeric",
    month: "long",
    day: "numeric",
    timeZone: "UTC"
  });
  return <p className="mt-10 text-sm text-gray-400 dark:text-zinc-500 not-prose">
      Last reviewed on {formatted}
    </p>;
};

## License Model Overview

Risksheet uses a two-tier licensing model that distinguishes between **server users** and **active users**. Understanding this distinction is critical for planning your deployment.

| User Type        | Access Level                | How Counted                                         |
| ---------------- | --------------------------- | --------------------------------------------------- |
| **Server Users** | Read-only (Connect license) | All registered users on the Polarion server         |
| **Active Users** | Full edit access            | Explicitly assigned by administrator via user group |

<Frame>
  <img src="https://mintcdn.com/none-17b4493f/yWl5nA2D0IzEnZC1/risksheet/diagrams/guides/licensing/understanding-licenses/diagram-1.svg?fit=max&auto=format&n=yWl5nA2D0IzEnZC1&q=85&s=0a27742f4da6a5efd81de0ffa65d9144" alt="diagram" style={{ maxWidth: "500px", width: "100%" }} width="500" height="240" data-path="risksheet/diagrams/guides/licensing/understanding-licenses/diagram-1.svg" />
</Frame>

<Steps>
  <Step title="Identify Your Server User Count">
    Server users include **all registered accounts** on your Polarion server, regardless of whether those accounts hold a Polarion license.

    1. Navigate to **Administration** > **User Management** in Polarion.
    2. Count the total number of registered user accounts.
    3. This number determines your server user tier for Risksheet licensing.

    <Warning title="Server Users Are Not Polarion Licenses">
      A common pitfall is assuming Risksheet counts only users with active Polarion licenses. Risksheet counts **all registered server users**, including inactive accounts and users with expired Polarion licenses. If you have 203 registered accounts but only 7 Polarion licenses, your server user count is 203.
    </Warning>
  </Step>

  <Step title="Understand the Connect License">
    All Polarion server users who are **not** assigned as active users automatically receive read-only access through the Connect license. These users can:

    * View Risksheet data and structure
    * Browse risk items and traceability links
    * Export read-only views

    They cannot create, edit, or save risk items.

    <Tip title="Read-Only Access Without a Named License">
      Users without a Risksheet license can still view the sheet in read-only mode. However, they must have read access to the project where the Risksheet template configuration is stored.
    </Tip>
  </Step>

  <Step title="Understand Active Users">
    Active users are explicitly assigned by a Polarion administrator through a dedicated user group. Active user assignment is **not automatic** -- you must manually add each user.

    Active users can:

    * Create and edit risk items
    * Save changes to Risksheets
    * Manage downstream mitigation tasks
    * Use all interactive Risksheet features

    See [Assign Active Users](/risksheet/guides/licensing/assigning-active-users) for the step-by-step assignment process.
  </Step>

  <Step title="Understand Powersheet Integration">
    Risksheet automatically detects if Powersheet is installed with a valid production license. When both products are licensed:

    * Risksheet unlocks additional features automatically
    * License changes are detected dynamically without requiring a server restart
    * Evaluation or trial Powersheet licenses do **not** enable enhancements

    <Warning title="License Group Change with Powersheet">
      When both Risksheet and Powersheet are installed with production licenses, Risksheet reads user assignments from the `nextedy_powersheet_users` group instead of `nextedy_risksheet_users`. See [Manage User Groups](/risksheet/guides/licensing/user-groups) for migration details.
    </Warning>
  </Step>

  <Step title="Verify Your License Status">
    1. Navigate to **Administration** > **Nextedy Risksheet** > **License**.
    2. Confirm the license type (evaluation, production, or Connect).
    3. Verify the server user count matches your expectation.
    4. Check the named user count shows your assigned active users.

    You should now see your license type, server user count, and the number of configured active users displayed on the License page.
  </Step>
</Steps>

## See Also

* [Choose License Tier](/risksheet/guides/licensing/license-tiers) -- select the right tier based on your user count
* [Assign Active Users](/risksheet/guides/licensing/assigning-active-users) -- add users to the active user group
* [Manage User Groups](/risksheet/guides/licensing/user-groups) -- configure and maintain licensing groups

<LastReviewed date="2026-06-29" />