> ## Documentation Index
> Fetch the complete documentation index at: https://learn.nextedy.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Nextedy AI

> The Nextedy AI package adds AI Assistant to Nextedy POWERSHEET and Nextedy RISKSHEET — where to find it in each product, and what its license covers.

export const LastReviewed = ({date, state}) => {
  if (!date) return null;
  const formatted = new Date(`${date}T00:00:00Z`).toLocaleDateString("en-US", {
    year: "numeric",
    month: "long",
    day: "numeric",
    timeZone: "UTC"
  });
  const label = state === "reviewed" ? `Last reviewed and confirmed up to date on ${formatted}` : `Last updated on ${formatted}`;
  return <p className="mt-10 text-sm text-gray-400 dark:text-zinc-500 not-prose">
      {label}
    </p>;
};

**Nextedy AI** is an AI capability you can add to Powersheet and Risksheet. It is not included with either product: it arrives as a separately installed Nextedy AI package and is licensed on its own.

Two conditions govern what you get, and they are independent of one another:

* **Installing the package** enables the **Admin AI Assistant**, the assistant in a product's configuration editor. It needs no license.
* **A valid Nextedy AI license** additionally enables the in-sheet assistants: the **Risksheet AI Assistant** and the **Powersheet AI Assistant**.

Each assistant is documented with the product it appears in. For what you get in which combination, see [What is available when](#what-is-available-when).

<Info>
  **The AI Assistant proposes, you decide.** Everything it produces is presented as a suggestion for you to review, adjust, or reject. It does not change work items, sheet data, or configuration on your behalf.
</Info>

## Where to find it

**In the configuration editor — the Admin AI Assistant.** A sparkle button in the editor toolbar opens a documentation-grounded chat, so an administrator can ask configuration questions without leaving the YAML they are editing. The window is titled after the product you are configuring — **✦ Powersheet AI** in Powersheet, **✦ Risksheet AI** in Risksheet — and answers are drawn from that product's documentation, with links to the pages used.

**In the sheet — the Risksheet AI Assistant and the Powersheet AI Assistant.** Configured actions let the assistant propose content against your Polarion data — for example, suggesting work items you can then apply into a Risksheet sheet. Which actions are offered is up to you: they are defined per project, or globally, under **Administration → Nextedy AI → AI Assistant Actions**.

<Columns cols={2}>
  <Card title="Use the Admin AI Assistant" icon="sparkles" href="/powersheet/guides/administration/use-admin-ai-assistant">
    Powersheet: open the Admin AI Assistant in the configuration editor, ask questions, and attach the file you are editing as context.
  </Card>

  <Card title="How the Admin AI Assistant works" icon="circle-info" href="/powersheet/concepts/admin-ai-assistant">
    Powersheet: documentation grounding, availability states, and what the Admin AI Assistant can and cannot do.
  </Card>

  <Card title="Use the Admin AI Assistant" icon="sparkles" href="/risksheet/guides/configuration/use-admin-ai-assistant">
    Risksheet: open the Admin AI Assistant in the configuration editor, ask questions, and attach the configuration you are editing.
  </Card>

  <Card title="How the Admin AI Assistant works" icon="circle-info" href="/risksheet/concepts/admin-ai-assistant">
    Risksheet: documentation grounding, availability states, and the browser authentication flow behind it.
  </Card>
</Columns>

## What is available when

| Situation | Admin AI Assistant | In-sheet AI Assistant (Risksheet, Powersheet) |
| - | - | - |
| Nextedy AI package not installed | Not available | Not available |
| Package installed, no or invalid license | **Available** — no license required | Denied, with a tooltip about the license |
| Package installed, valid license | Available | Available |

**Before the package is installed you will still see the button.** By default the AI Assistant appears in the toolbars even when the Nextedy AI package is not installed. That is deliberate: it tells you what to do to get the full capability — install the package, or contact Nextedy for a license. An administrator can switch it off; see [Turning AI features off](#turning-ai-features-off).

**In the sheet, an invalid license denies use rather than degrading it.** The entry point stays visible, but using the Risksheet or Powersheet AI Assistant is refused, and the tooltip tells you the license is invalid and to contact your administrator. Administrators find the details on the Polarion license page. This is stricter than most Nextedy features, where an invalid license limits what you can do instead of blocking it.

<Warning>
  **A button that does not respond is not always a license problem.** Three states look alike. The Nextedy AI package may not be installed, in which case the button is there to point you at Nextedy AI and its tooltip says so. In the sheet, the license may be missing or invalid, in which case use is refused and your administrator can resolve it. In the configuration editor, the button is disabled when the package cannot be reached or your Polarion session cannot be identified, and its tooltip reads *"AI Assistant is currently unavailable"* — none of the editor's tooltips mentions a license, because the Admin AI Assistant is never license-gated. See [How the Admin AI Assistant works](/powersheet/concepts/admin-ai-assistant) for the full set of availability states.
</Warning>

## Licensing

The **Risksheet AI Assistant** and the **Powersheet AI Assistant** need a valid Nextedy AI license, separate from the license for the product they appear in. The **Admin AI Assistant** does not — it works as soon as the package is installed, so every installation can use it, including one whose license has expired.

The license is a **server-side license**, installed once per Polarion server and managed at **Administration → Nextedy AI → License**. One license covers the in-sheet assistants across every Nextedy product that offers them — there is no separate license per product.

It is installed the same way as any other Nextedy license: drag the license file onto the **License** page, or place it on the server filesystem. See [Installing a License](/overview/resources/installing-the-license) for both routes, including Polarion cluster setups.

What each assistant needs from an AI provider differs:

* The **Admin AI Assistant** needs nothing. You do not need your own account with an AI provider and you do not supply an API key — it talks to the Nextedy AI service, which Nextedy operates.
* The **in-sheet assistants** send their requests from your own Polarion server, so that server needs a model endpoint and an API key of your own. Until one is configured, the assistant reports itself unavailable and its entry points stay disabled. See [Configure the AI Assistant](/risksheet/guides/administration/configure-the-ai-assistant) for the properties and the key-resolution order.

### Evaluation

Until a production license is installed, the **License** page offers an evaluation of the licensed features for **30 days**. The upload procedure is identical for evaluation and production licenses. When an evaluation expires, the in-sheet assistants stay visible but their use is refused; the Admin AI Assistant and the rest of the product are unaffected.

For current pricing, a quote, or a custom licensing arrangement, contact [info@nextedy.com](mailto:info@nextedy.com). For a product-level overview of what Nextedy builds with AI, see [nextedy.com](https://www.nextedy.com).

## Turning AI features off

Three switches are available as Polarion context properties, so an administrator can set each one globally or for a single project:

* Turn the **in-sheet AI Assistant** off in a project, while keeping the package installed.
* Turn the **Admin AI Assistant** off.
* Turn off the **promotion** shown when the package is not installed.

## Your data

Nothing about your instance is sent by default. The Admin AI Assistant sends your question only, and receives no configuration or work-item data unless you explicitly attach the file you are editing — attachments are opt-in, apply to the questions you ask after attaching them, and can be dismissed at any time. Your content is not used to train shared models.

See [Security and Privacy](/overview/security-and-privacy/index) for how Nextedy handles product security and customer data generally.

## Related pages

* [Use the Admin AI Assistant](/powersheet/guides/administration/use-admin-ai-assistant) — Powersheet: open the Admin AI Assistant in the configuration editor and ask questions
* [How the Admin AI Assistant works](/powersheet/concepts/admin-ai-assistant) — Powersheet: grounding, availability, and graceful degradation
* [Use the Admin AI Assistant](/risksheet/guides/configuration/use-admin-ai-assistant) — Risksheet: open the Admin AI Assistant in the configuration editor and ask questions
* [Admin AI Assistant](/risksheet/concepts/admin-ai-assistant) — Risksheet: grounding, availability, and the authentication flow
* [Installing a License](/overview/resources/installing-the-license) — install and reload a Nextedy license
* [Polarion Version Support](/overview/resources/polarion-version-support) — which Polarion versions Nextedy supports
* [Security and Privacy](/overview/security-and-privacy/index) — how Nextedy handles product security and customer data

## Need help?

For any assistance, [submit a ticket](https://support.nextedy.com/support/tickets/new) and the Nextedy support team will help you out.

<LastReviewed date="2026-08-27" />


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